JOB DESCRIPTION

• Provide administrative support and assistance to the team or specific department

• Answer and route calls, take and distribute accurate messages, and manage inbox messages

• Create, maintain, and update records, databases, and files in an organized manner

• Perform research, compile data, and prepare reports as needed

• Assist in drafting and preparing correspondence, presentations, and other materials

• Provide support for additional administrative tasks such as faxing, scanning, and filing

• Assist in event planning and coordination, including handling logistics and communicating with attendees

• Coordinate travel arrangements and handle expense reports for team members

• Work collaboratively with other administrative professionals to support cross-functional teams

QUALIFICATIONS:

• Bachelor’s degree in a related field of Business Management or equivalent work experience

• Minimum of  6 months of experience in an administrative support role.

• Strong organizational and time management abilities

• Aptitude for problem-solving and critical thinking

• Attention to detail with a high degree of accuracy

• Ability to maintain confidential information and handle sensitive corporate data

• Flexibility to adapt to changing priorities and tasks

• Ability to work independently and as part of a team

• Strong interpersonal skills, empathy, and ability to work with people from different backgrounds and levels.

• Familiarity with office equipment and procedures

• Proficiency in Microsoft Office Suite and other relevant software programs

As an Administrative Assistant, you will be required to provide critical support services to your organization to enable them to meet their goals. You will need exceptional organizational, communication, and multitasking skills to keep up with various responsibilities, including answering and routing calls, managing inboxes, assisting in coordinating travel, planning events, and performing additional administrative tasks. Being detail-oriented and willing to work as part of a wider team is essential to achieving goals and ensuring organizational success. Confidentiality, emotional intelligence, computer skills, and adaptability are critical skills for this role. Overall, it an exceedingly in-demand career path for many institutions, organizations, and even industries.